Hundreds of projects. Every estimate backed. Every payment, defensible.
A contracting authority doesn’t read diaries: it receives payment estimates and releases payments against deliverables. Paladio puts the whole portfolio live, every estimate reviewed on the project, and a log the comptroller audits as it happens — from the infrastructure director to the payment.
The question “how are my projects doing?” stops taking three weeks
Authority KPIs, actual-vs-planned compliance per project and pending estimates — updated with every approval, across portfolios of hundreds of civil-engineering contracts.
- Contracted value, released amounts and average progress on one screen.
- The actual-vs-planned double bar exposes the delayed project at a glance.
- Filters by contractor, project type and location.
Approve or object while looking at the project, not a list of codes
The contractor submits the estimate with quantities, photo evidence and supporting documents per line item. The inspector reviews it on the project model: select the item and the 3D highlights exactly what is being billed.
- Progress against deliverable, line item by line item, before releasing payment.
- Objections with typified reasons and an explanation that becomes a record.
- Inspector ↔ contractor comments in the same file.
Milestones with status and a finish date that does not lie
The estimated finish is projected from the real pace of estimates and compared against the contract date. The conversation with the contractor changes tone.
- Per-milestone status: on plan, at risk or behind, computed from actual progress.
- Not “how is it going?” but “this milestone is six days behind — what do we do?”.
Overruns show before payment, and prices can be audited
Watched totals per line item with alerts before approving. And since every line item carries its unit price analysis, the authority can compare the price of the same concept across projects and contractors.
- The item about to go over, caught at approval — not in the closing audit.
- Cost composition per project: materials, labor, equipment and overhead.
- Live price analyses: the same concept, compared across the portfolio.
Alert: at the current pace, E-322.11 will hit 100 % of budget before estimate No. 5. Review before approving further quantities.
A second reading of every estimate
The AI cross-checks budget, history and photo evidence, and points the inspector where to look before deciding: items at overrun risk, incomplete evidence, atypical quantities. The decision is always human — and today it trains with pilot authorities.
- A pre-analysis of every estimate, with the line items that deserve a look.
- The AI points; the inspector approves, objects and signs.
Will reach 96.4 % of budget with this estimate. Period quantities run 12 % above the pace of estimates 1–2.
Four photos of the same area. Axes 5–7, included in the quantities, lack evidence.
Consistent with model progress and the attached strength tests.
An immutable log, read-only for those who oversee
Who approved what, when and with what evidence. The comptroller —who ultimately releases the payment— and the lenders enter the live file read-only, without waiting for closing or requesting binders.
- Every approval sealed with verified identity, time and content hash.
- What is signed is never rewritten: corrections are new entries.
- The full file —estimates, signatures, log— exports for the official archive.
Behind every estimate, a signed diary
The difference against any dashboard: when the contractor keeps its site logbook in Paladio, the estimate is not assembled by re-typing paper forms at month’s end — it arrives with the daily folios behind it, signed by two licensed engineers, with photos and voice. The authority doesn’t read the diary; it receives its consequences.
Meet the site logbook →
Frequently asked questions
How many projects can the portfolio handle?
The portfolio is designed for hundreds of simultaneous contracts, with search and filters by contractor, project type and location. Authority KPIs recalculate with every approved estimate.
Does the contractor also use Paladio?
Yes. The contractor submits the estimate with quantities, photo evidence and supporting documents per line item; the inspector reviews it on the project and both discuss in the same file. Fewer back-and-forths, faster payment.
What happens to closed estimates?
They remain available read-only, with their full history of approvals, objections and comments. The file is never rewritten.
How is the estimated finish calculated?
It is projected from the real pace of estimates against the contractual schedule, milestone by milestone. The date updates itself and is always compared against the contract date.
Does the comptroller need a license to audit?
Audit access is read-only over the live file: estimates, approvals, signatures and log. It is granted per project or per portfolio, and every query is recorded.
In what format are amounts shown?
In the official file format: dots for thousands and a decimal comma — for example USD $4.259,18 — consistent on screen, reports and certificates.